Request for Proposals – Survey of Stone Road

TOWN OF BROOKFIELD, VT

REQUEST FOR PROPOSALS

April  2019

 

The Town of Brookfield is requesting proposal to establish the center line and travel lanes of a section of Town Highway 8, Stone Road.

 

History

Stone Road is a significant north/south connector within the Town of Brookfield connecting Pond Village through Williamstown to VT Route 64 and Interstate 89.  One of the property owners along this roadway has claimed that the road has moved closer to his residence over the years and that traffic drives by at excessive speeds. As a result, the property owner has parked several vehicles at the edge and possibly into the travel lane of the roadway.

Several residents have raised safety concerns, to which the Town has taken several actions including:

• Updating the Town Parking Ordinance
• Requested the Orange County Sheriff monitor and inforce the Parking Ordnance (Note, the Sheriff indicated that at the time of their visit to the noted property, no vehicles were within their interpretation of the travel portion of the roadway)
• Met with the property owner on several times
• Held a public meeting on the subject

It is not illegal to park in the Right-of-Way of the road way. It is legal to park such that the vehicle obstructs the travel lane of the roadway. The question at hand is, where is the actual center line of the roadway and thus the limits of the travel lanes adjacent to this property? Has the road moved closer to the residence as the owner claims or has it shifted to the east as a result of the encroachments? Where is the actual roadway Center Line?

The Town Public Safety Committee requested that this question be answered to determine what action is appropriate to address the safety concerns. The Town voted on March 5, 2019 to approve the expenditure of up to $5,000.00 to retain the services of a Licensed Surveyor to establish the Center Line of the roadway in the area of question.

 

Proposal Requirements

1. Work must be performed by a Licensed Surveyor (LS) registered in the State of Vermont. Name, address, License number and years of practice shall be provided in the proposal.
2. Work cannot begin before July 1, 2019 and must be completed no later than September 6, 2019 unless otherwise approved in advance in writing by the Selectboard.
3. Results of the work shall be presented to the Selectboard at their regularly scheduled meeting, September 9, 2019, 6:30 pm at the Town Clerks Office in Pond Village.
4. Cost proposal shall include all labor, materials and expenses to complete the work.
5. The Final product shall include a narrative of the work performed and a plan clearly illustrating the current roadway center line and travel lanes along with what the survey/research determines as the actual roadway centerline and travel lanes. The actual center line shall be tied to physical features such that it can be reproduced in the field.
6. The LS will participate in a field meeting with the Selectboard, members of the Public Safety Committee and the property owner to review the results. At a mutually agreed upon date following the September 9^th Selectboard meeting. The LS will have marked (painted) the centerline of the road just prior to the site visit so the actual road center line can be observed.
7. Three reference of similar work shall be provided.
8. A time line for completing the work shall be provided.
9. Insurance Requirements – Prior to the start of work, a certificate of insurance shall be provided to the Town. The minimum shall be as follows:

• Work’s Comp.                 $500,000
• Commercial General Liability $1,000,000
• Business Auto $1,000,000
• Professional Liability $1,000,000

 

Legal Action

Should the results of this work effort indicate that vehicles on the subject property are in fact obstructing a portion of the roadway travel lane and the property owner refuses to move the vehicles or contests the survey, the Town may decide to take legal action. If this should accrue, the LS will be expected to defend his or her work in this proceeding. This would be an additional cost. An hourly price for expert testimony shall be provided with the proposal.

 

Survey Area

See Map-1

 

Submission of Proposals

Proposals shall be submitted in a sealed envelope clearly marked “Survey Proposal” on the outside of the envelope. To be considered, proposals must be received by noon on June 6, 2019 at the Brookfield Town Office, 40 Ralph Road, P.O. Box 463, Brookfield, VT 05036. Proposals will be opened and reviewed at the next warned Selectboard meeting following. The Selectboard reserves the right to reject any and all proposals and or to negotiate with any of the submitters if it believe it is in the best interest of the Town to do so.

 

Questions shall be directed in writing to Kasey Peterson, Administrative Assistant at the address noted above. Question must be received by noon, May 23, 2019.